FAQ

Registration to the ZNZ PhD Program in Neuroscience

What is the difference between Track I and Track II?

Must I note the names of the second and third thesis committee member on the “ZNZ Registration Form” before I submit it?

I do not know my thesis title yet. Do I have to write this on the ZNZ Registration Form before I submit it?

Parallel matriculation to UZH or ETH, where can I find the information?

Thesis Committee Members

I am confused about which rules apply regarding the thesis committee members. The ZNZ requires at least one ZNZ PI, my faculty/department seem to have other additional rules. Which rules apply?

Course registration

How do I register for the Introductory Courses in Neuroscience?
How do I register for the other ZNZ courses and the ZNZ PhD Retreat?
How do I register for other courses that are not organized by the ZNZ?


ECTS credit points

What are the general ZNZ rules?
I need an official ZNZ confirmation of my credits in order to set a date for my defense. Can you give me this document?
How do I upload my course certificates into DissGo?
How do I know if the external course I want to attend will be acknowledged by the Program?
My UZH/ETH transcript includes the note “not an official document” just under the title. I do not have any other proof of my ECTS credits for this course/these courses. What can I do?
I want my ZNZ courses to be shown in the ETH system “mystudies”. How do I proceed?



Exams of the Introductory Courses

How do I register for the Exam of the Introductory Courses in Neuroscience?

When are the exams of the Introductory Courses in Neuroscience scheduled?

Why are my exam results not shown/entered into DissGo?


The student databases

I am affiliated to the Faculty of Science at UZH. Is it really necessary that I have to enter my information twice, in “Dissgo” (ZNZ) as well as in “Studentadmin” (Faculty of Science)?

Who do I contact if I have questions regarding StudentAdmin?


Thesis proposal and annual reports

How do I upload my Thesis Proposal and annual reports into DissGo?
Is it possible to postpone the deadline for my thesis proposal or annual report?


Certificate of the ZNZ International PhD Program in Neuroscience

What kind of information/documents do I need to submit in order to get my Certificate at the end of my PhD studies?


Travel Grants
Where can I find information about travel grants?

 

Registration to the ZNZ PhD program

What is the difference between Track I and Track II?

Track I – Application procedure following the Life Science Zurich Graduate School (LSZGS) online application system
Track II – Applying directly and bilaterally to a research group leader

Must I note the names of the second and third thesis committee member on the “ZNZ Registration Form” before I submit it?
No. You must however send an email with this information to the ZNZ coordinator within six months after your start date (the day you started working on your thesis).

I do not know my thesis title yet. Do I have to write this on the ZNZ Registration Form before I submit it? No. The same rule as above applies.

Parallal matriculation to UZH or ETH, where can I find the information?
VERY IMPORTANT:  Please note that your supervisor’s group will deal with your employment contract and the necessary HR and visa formalities but it is your responsibility to register in parallel as a PhD student at either UZH or ETH. Permits for foreign PhD students are linked to the registration at a Swiss University, students should therefore start the registration process early on:
http://www.neuroscience.uzh.ch/en/education/application/Matriculation-University-of-Zurich.html

http://www.neuroscience.uzh.ch/en/education/application/Matriculation-ETH-Zurich.html

 

Thesis committee Members

I am confused about which rules apply regarding the thesis committee members. The ZNZ requires at least one ZNZ PI, my faculty/department seem to have other additional rules. Which rules apply? You need to make sure that the guidelines of the corresponding UZH faculties and ETH departments are respected in addition to the ZNZ regulations.

For example, the Faculty of Science (UZH) requires that two members must have the right to promote in their faculty. Rules from various other faculties/departments are listed here:
https://www.lifescience-graduateschool.uzh.ch/en/PI/requirements_start_PhD.html

 

Course registration

How do I register for the Introductory Courses in Neuroscience?
There is no registration needed for the ZNZ Introductory Courses in Neuroscience. The same applies for the exams of these two courses. All you need to do is simply be there.

 

How do I register for the other ZNZ courses and the ZNZ PhD Retreat?
For the three ZNZ courses mentioned below and for the ZNZ PhD retreat we will send official registration emails in the springtime. We only register students that are replying directly to these emails. It is not possible to register to these courses before the invitation email has been sent out. Please bear in mind that we register on a "first-come, first serve basis":
- Course in Science Ethics for Cancer Biologists and Neuroscientists (1 ECTS credit)
- Crash Couse in Statistics (2 ECTS credits)
- Writing for Neuroscientists (1.5 ECTS credits)

Links:

https://www.neuroscience.uzh.ch/en/education/courses/elective/transferable-skills.html
https://www.neuroscience.uzh.ch/en/education/courses/elective/elective_research.html

 

How do I register for other courses that are not organized by the ZNZ?
Please look in the course description for the course coordinator and contact him/her directly for further details.

 

ECTS credit points

General rules ZNZ:
http://www.neuroscience.uzh.ch/en/education/courses.html

I need an official ZNZ confirmation of my credits in order to set a date for my defense. Can you give me this document?
Sure. However you first need to upload all your course certificates and ECTS credits documentation into DissGo (how to - see below). As soon as this is done, please send an email to hgauss@neuroscience.uzh.ch asking for a signed ZNZ confirmation of your ECTS.

Important note for Students in the Faculty of Science (MNF): After you have uploaded all your course certificates into DissGo (ZNZ database) and received the official ZNZ ECTS point confirmation, you need to upload the ZNZ confirmation into the MNF Student Admin database (under "Coursework"). Then send an email to hgauss@neuroscience.uzh.ch to let us know that this is done: Now we can approve the milestone "Course work" in the MNF database. You need to have this done in order to start the graduation process in the MNF system.

How do I upload my course certificates into DissGo?
Log in to DissGo, choose «Milestones-Curriculum-Add activity”. Please make sure that you enter all the details correctly, such as title, activity type, ECTS credits, hours, date, location, organizer, date etc. Press the “Browse-Button” and upload the PDF (Word and Excel-files do NOT work).

Please DO NOT press “submit for approval”, since once this is done you will not be able to upload or correct any further course certificates. We also need this milestone to remain “unapproved” until we have added your “Certificate - International PhD Program in Neuroscience” to this milestone after your defense.

Exception for UZH psychology students in the Faculty of Arts and Social Sciences: Unfortunately, for UZH Psychology students in the Faculty of Arts and Social Sciences it is not possible to upload course certificates into DissGo. Please send your course certificates as a PDF directly to hgauss@neurosciences.uzh.ch via email.

How do I know if the external course I just attended will be credited with ECTS credits?
External courses with confirmed ECTS credit points signed by the lecturer or the organizer will be considered case by case. If you do not have any written confirmation of the ECTS credits you need to acquire this yourself from the lecturer and send it to us. We cannot approve any credits without this confirmation.

My UZH/ETH transcript includes the note "not an official document" just under the title. I do not have any other proof of my ECTS credits for this course/these courses. What can I do?

You have three choices:

  1. Have this "transcript of records" document signed and dated by your supervisor, with his/her name added in block letters. Upload to DissGo and send an email to hgauss@neuroscience.uzh.ch when you need the ZNZ confirmation of your ECTS credit points.
     
  2. Organize specific course certificates for each course you want to have recognized by ZNZ (with written confirmation of the ECTS points), upload to DissGo and send an email to hgauss@neuroscience.uzh.ch when you need the ZNZ confirmation of your ECTS credit points.
     
  3. Wait for the final official UZH/ETH transcript (normally available at the end of the semester), upload to DissGo and send an email to hgauss@neuroscience.uzh.ch when you need the ZNZ confirmation of your ECTS credit points.

 

I want my ZNZ courses to be shown in the ETH system “mystudies”. How do I proceed?
Make sure that your courses and confirmations are uploaded in DissGo (see No. 2). We will then print an overview of these courses and sign it. You can send this form to your institute, in order for them to put this information in “mystudies”.

If your “Introductory Course to Neuroscience” exams and the participation in the ZNZ PhD Retreat took place before September 2017, it is not registered in DissGo. In order for us to give you the necessary confirmation, we kindly ask you to fill out and send us the ETH form “Testatbogen für Doktorierende/Course participation certificate for doctoral students”. We will sign and return it to you.

 

Exams of the Introductory Courses

How do I register for the Exam of the Introductory Courses in Neuroscience?
There is no registration needed for the ZNZ Introductory Courses in Neuroscience.

When are the exams of the introductory courses in neuroscience scheduled?
The exams usually take place on Monday afternoon of the last lecture-free week, i.e the part I (fall) exam in February in the week before lectures start and part II (spring) correspondingly in September in the week before lectures start. Link for more details about the exams:

https://www.neuroscience.uzh.ch/en/education/courses/exam_introcourse.html

Why are my exam results not shown/entered into DissGo?
ZNZ only enters “new” data as of September 2017 into DissGo. All former exam results as well as information regarding ZNZ PhD retreat participation is kept in our internal files. We cannot not transfer  “older” data in DissGo.

 

The student databases

I am affiliated to the Faculty of Science. Is it really necessary that I have to enter my information twice, in “Dissgo” (ZNZ) as well as in “Studentadmin” (Faculty of Science)?
Yes. Unfortunately there is no connection between the two databases, and at the moment we do not have any alternative solution.

Who do I contact if I have questions regarding StudentAdmin?

Please note that all questions regarding the database “StudentAdmin” must be sent to the Faculty of Science: promotion@mnf.uzh.ch
Studiendekanat MNF

Y10 G23
Winterthurerstrasse 190

8057 Zürich

 

Thesis proposal and yearly reports

How do I upload my Thesis Proposal and yearly reports into DissGo?
Please note that we do NOT use the form “Thesis Committee Meeting Report”. Instead please upload your thesis proposal or annual report. The report requirements are described on our website:

http://www.neuroscience.uzh.ch/en/education/documents/Thesis_proposal.html
http://www.neuroscience.uzh.ch/en/education/documents/annual_progress_reports.html

The reports must be signed and dated by all thesis Steering Committee Members.

Go to the tab “PHD Process”. Please upload your thesis proposal and annual reports as follows:

 

ZNZ Thesis Proposal and Reports

Where to upload in DissGo

1. Your complete Thesis Proposal (max 5 pages)

- 1st Thesis Committe Meeting

2. Once Again Your complete Thesis Proposal (max 5 pages)

- Research Proposal

3. Your complete Annual Progress Report 1

- 2nd Thesis Committee Meeting

4. Your complete Annual Progress Report 2

- 3rd Thesis Committee Meeting

5. Your complete Annual Progress Report 3

- 4th Thesis Committee Meeting

 

Step-by-step explanation on how to upload the reports:

Go to the tab “PhD Process”

  1. Go to the correct upload area, for example ”1st Thesis Committee Meeting”
  2. Click on “Edit information”
  3. Write the date of your report into the field “Thesis committee meeting date”
  4. Press the Browse button
  5. Upload your dated and signed PDF thesis proposal or progress report

 

For any technical questions and issues regarding DissGo, please contact:

support@lifescience.uzh.ch

 

Is it possible to postpone the deadline for my thesis proposal or yearly report?
If you have a good reason to apply for an extension of your deadline, we need you to write the request with the reason for the delay before the deadline per email to hgauss@neuroscience.uh.ch.

 

ZNZ International Certificate in Neuroscience

What kind of information/documents do I need to submit in order to get my ZNZ International Certificate in Neuroscience?

We need to have the following information:

  1. All your course certificates must be uploaded into DissGo. (For those who still use the “blue ZNZ leaflet” to collect signatures from the lectures regarding passed courses and credit conformations: please give us the leaflet and all other course certificates).
  2. The date of your defense
  3. The final (corrected and official) version of your thesis as a PDF or a link to the document.
  4. Your current address
  5. For MD PhD students and students in the Faculty of Arts and Social Sciences of UZH: An official document stating which courses are credited to your other program.

 

Travel Grants

Where can I find information about travel grants?

All information can be found here:

http://www.neuroscience.uzh.ch/en/education/grants/reimbursement.html